Customer Since: 2011
The American Society of Retina Specialists (ASRS) is the largest retinal organization in the world, representing over 3,000 members in all 50 US states, the District of Columbia, Puerto Rico, and 59 countries. The Society serves as a national advocate and primary source of clinical and scientific information and education for its members.
Goals
- Execute an event in an international location using local vendors they were not familiar with.
- Utilize Papers on Demand and Film Festival kiosks that proved to be popular in previous years but continue to evolve the experience to include innovative 3D surgery videos.
The Event
This year the international location of Vienna, Austria was selected for ASRS’s annual meeting.
OVATION’s Solution
OVATION was asked to manage all aspects of the event production and presentation management, sourcing local vendors to provide audio, video, and lighting while streamlining the overall AV budget. OVATION also sourced local labor to operate the general session under the guidance of OVATION’s Technical Director.
OVATION’s presentation management platform, MARQUEE, is always a critical component of this event because of the nature of the video-intensive surgical case content that ASRS offers at this conference. Due to the international venue, only a small amount of OVATION’s proprietary webcast stations and a small server were sent. All other gear was sourced locally. Local labor was hired for speaker-ready room technicians and trained to ensure they maintained the high level of speaker support for which OVATION is known.
ASRS showcased 3D surgery techniques at the conference. ASRS turned to OVATION designed the attendee experience, managed all technical aspects of the show, created a standing kiosk with a graphic surround, and worked with local vendors to secure 3D equipment. OVATION also provided the doctor’s specs to follow when creating and submitting their 3D surgery videos. Videos were collected, edited as needed, and thoroughly tested prior to the show. This innovative visual experience was well received by the doctors. The kiosk environment continues to be an interactive way to showcase new surgery technology for ASRS.
Attendees also stayed up-to-date on any schedule changes in the general session through a large centralized digital signage screen in the exhibit hall.
